Privacy and Cookies | Evisread.com

Contact details

Telephone:

00447876231095

Email:

evisread@icloud.com

What information we collect, use, and why

We collect or use the following personal information to comply with legal requirements:

Name

Contact information

We collect or use the following personal information to protect client welfare:

GP details

Emergency contact details

Lawful bases and data protection rights:

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.
Your right to erasure - You have the right to ask us to delete your personal information.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.
Your right to object to processing - You have the right to object to the processing of your personal data.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

You can find out more about your rights here https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to comply with legal requirements:

Contract – I have to collect or use the information so I can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Legitimate interests – I’m collecting or using your information because it benefits you, myself or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- When there is no formal contract in place yet, I will retain your contact details and initial email enquiry/referral received in preparation for the start of therapy. This is necessary to make the arrangements required in order to start therapy.

Our lawful bases for collecting or using personal information to protect client welfare are:

Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
- I collect GP details and emergency contact information (name/phone number). I also may collect the contact details of other medical practitioners working with my clients in the event of needing to introduce myself to them, or to work collaboratively to support the client. This could be details of mental health, psychological and psychiatric services that the client is also attending.

Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. All of your data protection rights may apply, except the right to object and the right to portability.

Where we get personal information from

Third parties:
- Parents/legal guardians for clients under 18 years of age.

How long I keep information

Data Retention Policy:

I take your privacy seriously and retain your personal data only for as long as necessary to comply with legal, ethical, and professional obligations. Below is an outline of how long different types of information are kept:

1. Client Records (including contracts, emails, therapy notes, and correspondence)

Adults (18+): Retained for 7 years after your last session to comply with professional standards and legal requirements.
Clients under 18: Retained until they turn 25 years old (or 26 if aged 17 at the time of last contact) in line with NHS and legal guidelines for minors.

2. Financial Records (invoices, receipts, and payment details)

Retained for 6 years after the end of the relevant tax year, as required by HMRC.

3. Supervision Notes

If containing identifiable client information: 7 years after last contact (or until age 25/26 for clients under 18).
If anonymized: May be retained indefinitely for professional development.

4. General Correspondence (non-client-specific emails and admin queries)

Retained for 1-2 years, unless relevant to legal or clinical matters.

5. Insurance Documents & Contracts

Retained for at least 7 years after my practice ends, in case of future claims.

6. GDPR & Subject Access Requests (SARs)

Retained for 1-2 years after the request is completed unless related to an ongoing legal matter.

How Your Data is Stored & Disposed Of

Your personal data is securely stored and, when no longer required, is safely deleted or shredded in accordance with data protection laws.

If you have any questions about how your data is handled, please feel free to get in touch.

Who I may share information with

Others we share personal information with

My insurance provider in the event of a claim

Emergency services

Organizations I am legally obliged to share personal information with

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Cookie Policy

This website only uses essential cookies that are necessary for its operation. These cookies do not collect personal data for marketing or analytics purposes and cannot be disabled.

Contact details

​

Telephone:

00447876231095

Email:

evisread@icloud.com

​

What information we collect, use, and why

We collect or use the following personal information to comply with legal requirements:

​

Name

Contact information

We collect or use the following personal information to protect client welfare:

GP details

Emergency contact details

Lawful bases and data protection rights:

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete.

Your right to erasure - You have the right to ask us to delete your personal information.

Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information.

Your right to object to processing - You have the right to object to the processing of your personal data.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time.

You can find out more about your rights here https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to comply with legal requirements:

Contract – I have to collect or use the information so I can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.

Legitimate interests – I’m collecting or using your information because it benefits you, myself or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

When there is no formal contract in place yet, I will retain your contact details and initial email enquiry/referral received in preparation for the start of therapy. This is necessary to make the arrangements required in order to start therapy.

Our lawful bases for collecting or using personal information to protect client welfare are:

Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

Vital interests – collecting or using the information is needed when someone’s physical or mental health or wellbeing is at urgent or serious risk. All of your data protection rights may apply, except the right to object and the right to portability.

Where we get personal information from

Third parties:

Parents/legal guardians for clients under 18 years of age.

How long I keep information

​

Data Retention Policy:

I take your privacy seriously and retain your personal data only for as long as necessary to comply with legal, ethical, and professional obligations. Below is an outline of how long different types of information are kept:

1. Client Records (including contracts, emails, therapy notes, and correspondence)

Adults (18+): Retained for 7 years after your last session to comply with professional standards and legal requirements.

Clients under 18: Retained until they turn 25 years old (or 26 if aged 17 at the time of last contact) in line with NHS and legal guidelines for minors.

2. Financial Records (invoices, receipts, and payment details)

Retained for 6 years after the end of the relevant tax year, as required by HMRC.

3. Supervision Notes

If containing identifiable client information: 7 years after last contact (or until age 25/26 for clients under 18).

If anonymized: May be retained indefinitely for professional development.

4. General Correspondence (non-client-specific emails and admin queries)

Retained for 1-2 years, unless relevant to legal or clinical matters.

5. Insurance Documents & Contracts

Retained for at least 7 years after my practice ends, in case of future claims.

6. GDPR & Subject Access Requests (SARs)

Retained for 1-2 years after the request is completed unless related to an ongoing legal matter.

How Your Data is Stored & Disposed Of

​

Your personal data is securely stored and, when no longer required, is safely deleted or shredded in accordance with data protection laws.

If you have any questions about how your data is handled, please feel free to get in touch.

Who I may share information with

Others we share personal information with

My insurance provider in the event of a claim

Emergency services

Organizations I am legally obliged to share personal information with

How to complain

​

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

​

The ICO’s address:

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Cookie Policy

This website only uses essential cookies that are necessary for its operation. These cookies do not collect personal data for marketing or analytics purposes and cannot be disabled.

Since no non-essential cookies are used, we do not require cookie consent banners.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF